Executive Officer Calendar AY 2020-2021


Date Activity
August: First Pre-Proof for Spring schedule
Early August: Cancelation of under-enrolled classes
August 1: Final NTT Faculty Notification of (Non-) Reappointment
August 18: Provost’s Leadership Retreat
August 20: Faculty Affairs - Faculty Engagement Series Session for New Faculty
August 31: Academic Leave Planning


Date Activity
September 2: Monthly Executive Officer Meeting
September 3: Notification of P&T cases for AY 20/21 and mid-probationary reviews. Send departmental P&T procedures and departmental bylaws to Beth Allen
September 15 (tentative): Sabbatical Applications
September 16: Director of Undergraduate Studies Meeting
September 18: Quorum Committee members to College
September 18: Diversity Council Members to College
September 21: Faculty begin RNUA process
September 24: Draft of P&T cases (tenure code T-6 or lower, Research & Clinical) to Beth Allen
September 30: LAS New Faculty Welcome/Orientation


Date Activity
October 1: Ethics Training begins
October 1 Draft of all remaining P&T (promotion to Full) cases to Beth Allen
October 2: Sabbatical Reports to Karen Sholeen
October 7: Monthly Executive Officers Meeting
October 14: Dean's Office Hours
Mid-October Summer 2021 Budget Proposals
October 21: RNUAs due to Executive Officers
October 22: LAS Faculty Meeting
October 28: Director of Undergraduate Studies Meeting
October 30: Ethics Training Deadline
October 30: Final deadline for all P&T cases to Beth Allen


Date Activity
November: First pre-proof for Summer semester schedule
November 2: RNUA Executive Officer Review Deadline
November 11: P&T: Cases received by Executive Committee
November 15: Spring offer letters to TA, RA, GA
November 18: Monthly Executive Officer Meeting


Date Activity
December: First pre-proof for Fall semester schedule
December 1: Review and Written Feedback: Faculty Annual Performance
December 1: P&T: Clinical and Research cases presented to Executive Committee
December 2: Monthly Executive Officer Meeting
December 9: P&T presentations to Executive Committee (all TT)
December 10: P&T presentations to Executive Committee (all TT)
December 12: Fall Commencement: Graduate and Undergraduate Students
December 15: Deadline for COVID Tenure Rollback Requests


Date Activity
January: First pre-proof for Fall semester schedule
January (tent): Soft Money Budget Proposals for FY20
January 22: College Deadline for Campus Faculty Awards (Excellence in Teaching, University Scholar, UIC Distinguished Professor)
January 29: Nominations for LAS Standing Committees


Date Activity
February: Elections for LAS Standing Committees
February 3: Monthly Executive Officer meeting
February 4: Submit lecturer promotion cases to Beth Allen
February 8: Master Teacher Award
February 10: Director of Undergraduate Studies Meeting
Mid-February: Sabbatical Reports for previous Fall semester


Date Activity
March 2: Preventing Discrimination and Sexual Violence Training (Title IX) Begins
March 3: Monthly Executive Officer Meeting
March 4: Dean's Office Hours
March 11: LAS Faculty Meeting
March 11: Draft of Mid-Probationary Reviews due to LAS
March 16: Executive Committee considers lecturer promotion cases, please be available
March 17: Director of Undergraduate Studies Meeting
March 19: LAS Award Nominations Due
March 31: Campus Faculty Awards Ceremony and Reception


Date Activity
Beginning of April: Abused and Neglected Child Reporting Act (ANCRA) Training
April 1: Summer 1 offer letters to TAs
April 6: Consideration of LAS Distinguished Professor Award, LAS Faculty Service Award
April 7: Monthly Executive Officer meeting
April 9: Final Draft of Mid-Probationary reviews to Beth Allen
Mid-April: Decisions on low-enrolled summer 1 courses
TBD LAS Scholarship Luncheon


Date Activity
May 1: Preventing Discrimination and Sexual Violence Training (Title IX) Ends
May 1: Summer 2 offer letters to TAs
May 5 (tent): Monthly Executive Meeting
May 9: Commencement
May 12: Initial list of expected P&T cases
May 14: Academic Leave Planning Document (1st round)
May 15: Faculty Deadline for Annual Activity Reporting


Date Activity
June 1: NTT Faculty Notification of (Non-) Reappointment; “maybe” letters
June 15: Executive Officer deadline to complete Departmental Annual Report
June 18: P&T Checklists Due


Date Activity
July 1: Multi-year Offer Letters
July 1: Fall offer letters TA, GA, RA
July 16: NTT Faculty Notification of (Non-) Reappointment; final letters